Small Businesses can grow suddenly from one day to the next. For this reason, it is necessary to have the right tools to be able to have an orderly process and to avoid any type of inconvenience with your staff. This way you can save money, since small businesses do not need to spend a fortune in HR in order to have a program that works for them.
Here we share the most important practices you must have:
Know your labour laws regarding hours worked, overtime, holidays, etc. Here is some useful information.
Employee Documents. You must have a file for each employee. Some of the documents you should have are:
- Right to work in the UK checked
- Resumes and employment applications
- Basic employment data
- Contracts or Offer Letters
- Emergency contact details
- Medical information
- Payroll information
- Termination documentation
- Criminal records (DBS) checked
Payroll. If you do not know how to do it, leave it to the experts. Sometimes it is better to have an outsourced payroll service as this a very time-consuming task and you must ensure that you are staying compliant with updated PAYE legislation. Payroll errors lead to very unhappy staff members.
Employees Handbook. It is important to have an Employee Handbook in an organisation as this makes clear to employees the rules and regulations of the company and also their rights within the business. It is important to set the tone of the handbook correctly so that it reflects the culture of the business. A HR or employment law expert is the best person to put together an Employee Handbook so that they can ensure that the Handbook policies are legally compliant. If you do not have such people in your organisation, you can outsource this to a HR company. HR consultants will discuss with you your requirements and the culture of the organisation and put together a legally compliant Handbook that is tailor made for your company.
Training and Induction program. Be prepared for your employee’s first day. Create an agenda for their first week so they can meet all your staff, learn about your business and its mission, vision and values. It is not enough to just show them the office, you need to engage your employees from day one. Its best practice for new staff to meet with HR on the first day or even before, to ensure that you have the right documentation checked and signed before the employee starts working.
Policies and procedures. It is important to have at least the basic employment policies in place in a business. For example:
- Health and safety procedures
- Disciplinary and grievance
Policies can be incorporated into Handbooks, however many companies also have them documented separately. Ensure that the policies are up to date with employment legislation.
Whether you are small or big organisation, we can help you achieve the right procedures to ensure you are legally compliant.
Already have documentations and procedures in place? We can review these for you.
Have nothing in place? We can work with you to create tailor made starter paperwork.
Just ask for help: